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Section 6: Committees

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6 Committees



[The current text of this article was adopted in April 1994, completely replacing the existing article. Prior to the adoption of the current text, standing committees were created only by Bylaw amendment, and the only such standing committee was the "Standing Worldcon Operating Committee" which operated ConFrancisco, the 1994 World Science Fiction Convention, the holding of which was the original reason for the creation of SFSFC. The current version provides for more flexible creation and discharge of standing committees, and generalized most of the requirements which had been placed on the ConFrancisco Committee to that they apply to all standing committees.]


6.1 Standing Committees.


The Board may create and discharge standing committees by a majority vote of the entire membership of the Board of Directors. Standing committees shall exist until discharged.


6.2 Selection of Chair and Members of Standing Committees.


The Chair of any standing committee shall be appointed by the President, and such appointment must be ratified by the board within ninety (90) days of the appointment. (If necessary, the President shall call a special meeting of the Board within that period in order to consider the ratification of the appointment.) The Chair of any standing committee shall be removed only by a majority vote of the entire membership of the Board of Directors. If the Chair of a standing committee is not a Director, he or she shall be ex officio a non-voting member of the Board. (Such a non-voting member shall not count as one of the numbered seats of the Board, nor shall such a non-voting member count toward quorum or other requirements.) The procedure for choosing the remaining members of standing committees and of filling such vacancies as may arise shall be established by resolution of the Board of Directors. Standing committees may include persons who are not also members of the Board.


[See also Standing Rule 1, which sets the default procedures for choosing the remaining members of standing committees and of filling vacancies.]


6.3 Financial and Reporting Responsibilities of Standing Committees.


Each standing committee shall appoint a Committee Treasurer who shall periodically report to the Corporate Treasurer on the financial matters of that committee. Each standing committee shall report to each regular meeting of the Board on that committee’s activities.


6.4 Other Committees.


The corporation shall have such other committees as may from time to time be designated by resolution of the Board of Directors. Such other committees may consist of persons who are not also members of the Board. The Chair of each committee shall be appointed by the President. The procedure for choosing the remaining committee members and filling such vacancies as may arise shall be set by resolution of the Board of Directors.


6.5 Meetings and Action of Committees.


Meetings and action of committees shall be governed by, noticed, held, and taken in accordance with the provisions of these Bylaws concerning meetings of the Board of Directors, with such changes in the context of such Bylaw provisions as are necessary to substitute the committee and its members for the Board of Directors and its members, except that the time and place of special meetings of committees may be fixed by resolution of the Board of Directors. The Board of Directors may also adopt rules and regulations pertaining to the conduct of meetings of committees to the extent that such rules and regulations are not inconsistent with the provisions of these Bylaws.


6.6 Discharge of Committees.


Unless otherwise provided for in these Bylaws or in the resolution creating a committee or by other action of the Board, all non-standing committees shall be discharged at the conclusion of the regular Board meeting following the creation of the committee.