San Francisco Science Fiction Conventions, Inc.

At its March 16, 2024 meeting, the SFSFC Board of Directors discharged the standing committees previously established to operate Costume-Con 39 and Westercon 74. Both conventions have completed all of their tasks. This action means that both convention committees will close their financial books and turn over any remaining surplus assets to the SFSFC corporate general fund. Any residual responsibilities of these committees have similarly been absorbed by the corporation’s general fund.

SFSFC continues to maintain both conventions’ websites. Anyone with questions about either committee can still contact the organization through those convention’s general-information inquiry addresses or they can contact SFSFC directly.

SFSFC has posted its US Federal Form 990 and California State Form 199 informational filings on our Financial Statements page for the corporation’s fiscal year beginning April 1, 2022 and ending March 31, 2023.

At the November 19, 2022 SFSFC Board of Directors meeting, the board welcomed two new members and one member stood down. Sean Bassett and Lani Wong-Basset joined the SFSFC board, while long-time director and former SFSFC President David Gallaher retired from the Board. The Board thanked Mr. Gallaher for his many years of service to the corporation and voted to appoint him a Director Emeritus (non-voting director with courtesy rights of participation at Board meetings.)

The Board elected Kevin Roche as President, Cindy Scott as Vice President, Kevin Standlee as Secretary, and Lisa Deutsch Harrigan as Treasurer for calendar year 2023.

SFSFC has posted its current US Federal Form 990 and California State Form 199 informational filings on our Financial Statements page. This is for the corporation’s fiscal year April 1, 2021 ending March 31, 2022

4 June 2021
To Whom it May Concern:

SFSFC AND JON DEL ARROZ HAVE SETTLED THE LAWSUIT MR. DEL ARROZ FILED WHICH INVOLVED HIS BEING BANNED FROM WORLDCON 76. IN CONCLUDING THE DISPUTE, SFSFC WISHES TO ISSUE THE FOLLOWING STATEMENT:

SFSFC acknowledges the importance of reputation, especially for a relatively new author, and regrets that its public statement about barring his attendance might have led people unfamiliar with Mr. Del Arroz and his work to infer that he is or was a racist. For that, SFSFC apologizes. This attendance ban was specific to the Worldcon 76 events produced by SFSFC, and Mr. Del Arroz has the same opportunity as other members of the public to register for future SFSFC events. Worldcon 76 does not tolerate discrimination in any form — including through cosplay — based on but not limited to gender, race, ethnicity, religion, age, sexual orientation, gender identity, or physical/mental health conditions. SFSFC firmly believes that healthy political discourse requires active, mutual, good faith participation by members of the community with differing opinions.

Kevin Roche
Chair, Worldcon 76 in San Jose
President, San Francisco Science Fiction Conventions, Inc.

Attachments:

Signed statement from Kevin Roche on behalf of Worldcon 76/SFSFC

Settlement Agreement between Jonathan Del Arroz and SFSFC

SFSFC has filed a motion for Summary Judgment in the case of Jonathan Del Arroz v. SFSFC. Due to the amount of community interest in this case, and upon the recommendation of our legal counsel, we include the following documents, all of which have been previously published on and are separately available from the website of the Superior Court of California, County of Santa Clara, through their Case Information Online website. The case number is 18-CV-334547, and you can view all of the documents relating to this case there.

• Notice of Motion for Summary Judgment
• Declaration of Lindsey Pho (SFSFC legal counsel) in Support of Defendant’s Motion of Summary Judgment (includes relevant extract of plantiff’s deposition)
• Declaration of Kevin Roche (Chair of Worldcon 76) in Support of Defendant’s Motion for Summary Judgment
• Defendant’s Memorandum of Points and Authorities in Support of Motion for Summary Judgment
• Request for Judicial Notice in Support of Defendant’s Motion for Summary Judgment
• Defendant’s Separate Statement of Undisputed Material Facts in Support of Motion for Summary Judgment

Westercon 74, previously scheduled for 2021, has been postponed until July 1-4, 2022, as part of a joint agreement with Westercon 73 due to the COVID-19 pandemic. For further details, see the joint announcement posted on the Westercon 74 web site.

Minutes of the regular meetings of March 28, 2020 and July 11, 2020 are now available on our meeting minutes page, along with all available past minutes.

Minutes of the regular meeting of November 23, 2019 and of the meeting of members and members-elect held immediately thereafter for the purpose of electing officers for 2020 are now available on our meeting minutes page, along with all available past minutes.

SFSFC was selected to host Westercon 74, the 2021 West Coast Science Fantasy Conference, in Tonopah, Nevada, July 2-5, 2021, at the Tonopah Convention Center, Mizpah/Belvada Hotels, and other hotels to be announced.

The members of SpikeCon/Westercon 72 voted to award the right to host Westercon 74 to the bid for Tonopah in voting held at SpikeCon over the weekend of July 4-7, 2019

Attending memberships in Westercon 74 are $40 through at least December 31, 2019, with discounts for those people who voted in the site selection election. See the Westercon 74 website for more information and the Westercon 74 registration website to register now.

The online registration system, Grenadine, calls all our memberships “tickets” and this is not something we can change on their site. Rest assured that you are buying memberships to the 2021 Westercon, and that the convention is being run by a non-profit, tax-exempt charitable organization, despite the “ticket” labeling on the Grenadine site. If you would prefer to not register through Grenadine, you can send payment to the address below.

Note that the Grenadine site does not have those people who voted in site selection loaded into it at this time, and therefore the “Upgrade from Voting to Attending” option is not currently available. Only new memberships are currently available through the Grenadine site. Conversion from voting membership will be available online at a future date. If you voted and want to upgrade immediately, download the current registration form and mailing it with payment by check, money order, or credit card to:

Westercon 74
PO Box 61363
Sunnyvale CA 94088-1363